These conditions apply to any organisation or individual wishing to hire any part of the SEB training facilities.
- A booking form must be filled in for each event.
- A booking will not be considered confirmed until a completed booking form is received.
- The person signing the booking form should be at least 18 years of age. This person is liable for the booking. If the person is signing on behalf of an organisation then the organisation is jointly liable for the booking.
- There should always be at least one person over the age of 18 present throughout the hire period.
- SEB is available for hire between 8:30 and 17:30pm Monday to Friday. Any variation on these times is at the discretion of the SEB Events Manager.
- There is a minimum booking period of 2 hours.
Charges
- The hirer agrees to pay SEB all charges as quoted by the Events Manager at the time of booking. Cheques should be made payable to Social Enterprise Berkshire.
- Full payment for room hire must be received no later than 2 weeks after the issue of an invoice.
Cancellation
- Cancellation fees are charged if the event is cancelled without adequate notice. The hirer must give notice of cancellation in writing to the Events Manager.
- The following cancellation charges apply:
- cancellation up to 28 days prior to the booking: no charge
- cancellation between 28 and 14 days before the event :12.5% of the room hire charge.
- cancellation between 14 and 7 days before the event : 25% of the room hire charge.
- cancellation with less than 7 days notice : 50% of the room hire charge.
Availability
- At all times during the hire period, the buiding, grounds and equipment remain under the full control of SEB.
- The hirer is not entitled to use or enter the premises at any other time other than the specified hire period unless by prior arrangement with the Events Manager.
- The hirer must allow for setting up and packing up time in their booking request. If the event overruns the hirer will be charged for the excess.
- The hirer is not entitled to store any equipment or other items on the premises outside of the hire period unless by prior arrangement with the Events Manager. SEB bears no responsibility for items kept on the premises before, during and after the hire period
- SEB reserves the right to cancel any booking if it needs to use the venue for its own purposes but will give the hirer a minimum of 28 days notice if this is necessary
Health and Safety
- Please ensure that you have read the fire notices in the function room and that you are aware of emergency procedures
- The hirer is responsible for keeping a register of the number, and where possible the names of people attending their event which can be used in the event of an emergency or fire drill
- All fire exits/ doors are to be left unobstructed and emergency lights should remain uncovered
- The hirer should ensure the capacity for the function rooms is not exceeded. The Events Manager will advise on this at the time of booking.
Insurance
- Hirers are expected to have their own Public Liability Insurance and may be asked to produce evidence of this insurance prior to the event.
- The hirer will reimburse SEB for any loss or damage caused to the building or property belonging to SEB as a result of the hiring.
Parking
- Parking at SEB is limited however there are some 1 hour parking spaces on London Street and South Street. The nearest public car parks are at Queens Road and The Oracle.
Equal opportunities
Equal opportunities policy and practice is central to SEB’s work and as such it seeks to provide services, employment, management and decision making processes that are accessible to everyone. Members of staff (paid and unpaid), volunteers, member organisations and individuals and groups using SEB services and facilities are all included in this equal opportunities policy and its implementation. SEB seeks to ensure that no one is discriminated against on the grounds of age, class, employment status, HIV status, physical or mental disability, political or religious belief, race, colour, nationality, ethnic or national origins, sex, marital status, parental or caring responsibilities, sexuality, and unrelated criminal conviction. Nor is anyone to be disadvantaged by conditions or requirements which cannot be shown to be justifiable.
The following behaviour is not allowed in this building:
- Attacks on individuals or groups on the grounds of their race, colour, sex, disability, sexuality etc
- Discriminatory name calling, insulting remarks, jokes or threats
- Writing such remarks on walls and other places
- Encouraging other people to harass or discriminate against other individuals or groups
- Provocative behaviour such as wearing racist or fascist insignia
- Bringing on to the premises materials such as leaflets and magazines which in any way support racist, sexist, homophobic or disability discrimination.
We welcome your comments and suggestions about the facilities and services we provide. Please address any comments to the Events Manager at SEB either by phone 0118 9015799 or by e-mail info@seberkshire.org.